I’ve been asked several times over the years how you can view someones shared calendar on an iPhone or similar device. I’ve mostly chalked it up as ‘too hard’/’can’t be done’
However in a moment of annoyance the other day I stumbled on a method. It’s dead easy once you run through it and you’ll wonder why you didn’t always do it this way!
Additionally, if you’re midway through an Exchange migration from on-premise to the cloud, you will be faced with all sorts of scenarios where simple things like calendar shares don’t or won’t work.
Scenario: You have a share of a calendar that’s worked for years, now that user has moved to the cloud and for the moment you are remaining on premise. You still need that share and now it’s broken.
Remove the old calendar share, it will just have a broken lightning bolt against it and it won’t refresh.
Ask the user to re-share the calendar with you (remove your rights and re-add etc) You will shortly receive an email from them that looks something like this.
This is the message that you get when a 365 user shares their calendar
Log into your Outlook Web App (2007, 2010 or 2013 – doesn’t matter)
Go to calendar view
Right click My Calendars and choose Add Calendar…
You’ll be presented with something that offers you the option to add from your organisation – tempting, but mostly it fails in this scenario OR to use a webcal or ICS calendar. It’s this we will use.
In the email that you were sent earlier (when they re shared the calendar) you will see a link at the bottom of the email, it starts with webcal:// This is the ics share link.
Paste the whole link (don’t forget the webcall:// piece) into the lower half of the window.
You’ll now see a calendar has been added called ‘reachCalendar’ and you’ll get a pop-up message saying that sync can take upwards of 10 minutes. just acknowledge the window. The reason for the name is in the webcal:// link right at the end. I guess you could rename it in the link, I wouldn’t bother.
After a good 20 mins or so, log back in and you will see that the calendar is populated.
Now right-click and rename it appropriately.
Now when you log into you Outlook client, you will see a calendar named as above (let Activesync do all the work)
Also, when you look in the Calendar app on your iPhone, you will see the same calendar which you can now view whilst on the move.
This shows the calendar viewable on your phone
It seems like a laborious process, but it’s actually really simple once you’ve done it .
EX-90 in Maintenance mode.
Our eval kit EX90 rebooted during a jpg background upload, the file size limit for these is 2Mb, and I had select a 900kb file to do the company logo. When the machine came back up, it was in maintenance mode, suggesting 3 options of action: Restart, Factory rest or Software Upgrade.
I instantly restarted the machine, same situation. I powered it off, same situation. I removed the power altogether, same situation.
I contacted our Cisco rep for help. We didn’t want to factory reset it as we had put some considerable effort into it to configure the content channel for data (screen sharing AV etc). We decided to proceed with a software upgrade as we were 1 point behind the current release 7.1.3 and that wouldn’t affect any licensing. Downloading the file as always with cisco requires CCO download rights which we no longer have( cheers cisco, that’s frustrating when it requires the licence anyway, without it the download is useless!).
I opted to upload the package (pkg file) and auto load it. The screen goes to a predictable ‘this may take some time’ etc etc and then the browser timed out on me about 5 minutes in. I reloaded the page only to be presented with a log-in challenge again. I logged in and luckily the file had uploaded but had not been upgraded.
I proceeded with the upgrade, which took about 4 minutes, do file verification and various checks. Again after 2 reboots, the EX90 came up in maintenance mode.
There was only 1 option left, factory reset. This again took 2 reboots, the control surface taking the longest to complete. At this point it came up with a configuration menu and we were back to a configurable unit. We then painstakingly re-configured it all and we were back.
Faced with the situation again, I would instantly go for the factory reset with the current software as I don’t believe the software upgrade did anything to assist.
Again this week we had a disk fail in one of our ageing 6140 arrays. no big deal, but once I’d pulled the failed disk, waited around for a few mins, and replaced the disk with a new one copybook didn’t start of its own accord. I’ve seen this a number of times before, but not for a year or so now.
It pretty much does it if the disk fails with:
Event Message: Drive by-passed
Component type: Drive
It can sometimes also declare the disk Missing. Here’s how to breath some life into the process. Ok, before we start, this will only work when the array is on 07.xx firmware.
You will have a disk looking something like this:
Replaced Drive – No copyback
First click on the volume group(VG) in the logical tab that the disk belongs to.
Now right click the volume group name and click on replace drives.
It will now bring up a new window and in here you will see the missing disk mentioned in the top panel and in the bottom panel it should list the hot spare(HS) that is in-use (if you had any) and any unassigned disk that might be in the array.
Select drives to replace
Your disk you replaced should show here as an unassigned disk so click on it in the bottom panel and ‘replace drive’ will now become available, click it and the copyback will now happen.
If you did not want to have the copyback happen and would like to keep the HS as part of the VG you would click on that, it would then flip the disk from a ‘in-use hot spare’ to a member of the VG but you would now be one HS less unless you made the other disk the HS.
Once you make your disk selection, copyback should begin.
Pretty simple, but perhaps not obvious, I certainly can’t remember it first time every time, so in some ways, this post is for me.
In Outlook 2007 and 2010 for Windows, it always offered an ‘Unread Mail’ folder, where you could instantly see all of your unread mail regardless of folder. I use a lot of rules to push mail into different folders, alerts from servers, reports on stuff, facebook alerts, twitter, etc etc. I want the mails but just not in the mail Inbox.
Anyway, I tried to live without it, but it just irritated me until I HAD to replace it. So, here’s my step by step, it’s not rocket science, and about halfway through you’ll get it and probably ignore the rest… Here goes.
Outlook 2011 has a concept of ‘Smart Folders’ you should see them in the LH folders column.
Open Outlook, click the search box.
This opens the search ribbon, click ‘All Mail’ button.
Now click Advanced.
On the dropdown (little arrows) that appears and will currently say ‘Item Contains’,
click it and select ‘Read Status’
This brings up 2 more boxes, you want ‘is’ and ‘unread’
Now click the little + symbol to add another condition.
This time change the second condition to be ‘Folder’ ; ‘Is Not’
On the 3rd option, click it and select ‘Choose Folder’
In the pop up box, type ‘Deleted Items’ and then select it from the results and click Choose
By now you should see all your unread emails, in all your folders, and your search conditions will look like this
We now need this to be repeatable, so, now click ‘Save’
This should prompt you to give a folder an appropriate name under SMART FOLDERS, I called mine Unread Mail
That’s it, you’re done. Now whenever you just want to see all your unread email, just click on the smart folder you saved.
Also, you can now sort that folder in whatever way you like, my preference is to sort by folder or conversation.
Hope it helps!
Microsoft’s latest update for Office 2011 is great, some really significant improvements for Outlook especially. Yes, there are improvements for Word and PowerPoint and some bits and pieces for all apps in terms of improved document handling and Lion features, for me Outlook is the biggy.
For me it was the Outlook stuff that made me pay attention. In the organisation I work for, we’ve been having terrible trouble with Outlook wanting to do database rebuilds at every opportunity and then when it does, it will pretty reliably duplicate either contacts or calendar entries. We’ve been caning our DPM server doing multiple mailbox restores! Recently we’ve simply been using a piece of freeware to remove duplicates in a Windows based outlook profile instead.
All that aside, back to the update, the headlines are:
The database and the rebuild utility are improved
As mentioned above, this ha been a real issue for us, not only wasting user time, but also admin time. Time will tell if things are vastly improved, but I thought it was worthwhile to comment on the upgrade process itself. It’s pretty lengthy, when you complete the install of the patch and load outlook for the first time it will prompt you to select which profile you would like to upgrade. This is also good news as you might want to leave a backed up profile alone. One you start the process, it is pretty length and is of course entirely dependant on the size of your mailbox. Be prepared to give up some time to it, you can NOT cancel it once it’s started.
Which identity would you like to upgrade
IMAP account sync that includes support for synchronising with Gmail is improved.
Not tried this as yet, but as a lot of organisations fall in love with the Cloud, reliance on Gmail will inevitably increase.
Outlook for Mac performance in key scenarios is improved.
So far so good! My Outlook session has been grinding to a halt more and more lately, and since the install I’ve noted a vast improvement in reaction speed and in opening mail items.
Exchange email message sync is improved.
We’ve got a lot of people who are connecting via wifi and 3G, and although that is normally ok, when you’re on the edge of coverage, or something like Edge (E) or HSDPA (H) or GPRS (G) then you can really struggle. Being able to pull just headers and also pull the message in parts is great for poor bandwidth areas
Support for calendar scheduling resources is improved
The scheduling area in the calendar is vastly improved, a picture tells a thousand words, so here’s what it now looks like.
Week numbers are added to the calendar display.
AGain this is configurable, so you can put the week numbers into the Calendar view. It’s not a huge one for me, but I can see how that will be a vast improvement for some people.
Distribution list expansion functionality is included.
A real user improvement, our organisation uses loads of distribution lists and mail enabled security groups, and our users have been used to being able to check membership or alternatively be able to expand a group to remove 1 person (say when it’s about a birthday treat or something)
Some of the other bits I liked were the improved 2 line ‘Toast’ email alert, you get a wee bit more info now to make you decision on whether or not to read.
In short, this one gets my vote, some proper improvements and some listening has obviously been done by our friends at Microsoft.